Desk FT
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For coaches & personal trainers

The plan, the paperwork
and the check-ins in one place.

Give each client a private desk with your name on it: their program, a weekly checklist, intake forms, messages, session bookings and invoices, on their phone or in a browser.

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Free for your first two clients · No card · iPhone, Android & web

The current situation.

Their program is in a Google Doc you shared six weeks ago. This week's homework is in a WhatsApp message. The nutrition guide is a PDF from an email in March, and your booking link is in another email. Every session starts with ten minutes of "can you send me that again?"

Pick a desk type. It starts filled in.

Choose Coach / Personal trainer when you set up, then a desk type. Each comes with a starter checklist and timeline. Edit anything.

12-week program

Documents · Checklist · Messages · Timeline
  • Health questionnaire (PAR-Q)
  • Signed waiver
  • Goals form
  • Starting photos
  • Weekly availability
Timeline: Assessment → Program delivered → 6-week check-in → Final assessment

1:1 sessions

Documents · Checklist · Messages · Timeline · Invoices
  • Health questionnaire (PAR-Q)
  • Signed waiver
  • Goals form
  • Weekly availability
  • Payment method
Timeline: Assessment → First session → 4-week check-in → Ongoing

Coaching program

Documents · Checklist · Messages · Timeline · Invoices
  • Signed coaching agreement
  • Intake questionnaire
  • Goals for our work together
  • Session schedule
  • Payment method
Timeline: Discovery session → Plan agreed → Mid-point review → Final review

What each client gets

Turn on the modules each client needs. Everything sits on one desk with your name on it.

CHECKLIST

Weekly homework they actually track

Workouts, mobility work, habits. Clients tick items off in the app and you're notified, so you can see who's following through.

APPOINTMENTS

Sessions booked from their desk

Set your weekly hours once. Clients request a time and you confirm. No double-booking, and you choose how late they can cancel.

PREPAID SESSIONS

Sell a pack of sessions

Bill a block of sessions as one invoice. Your client books each one and sees how many are left.

FORM

Intake and check-ins

Goals, injuries, a weekly how-are-you-feeling score. Write the questions once; clients answer in the app.

DOCUMENTS

The program, always to hand

Program PDFs, photos and short videos in one place, not scattered across email.

INVOICES

Paid without chasing

Card through your own Stripe account, or Interac e-Transfer in Canada, with reminders when one is overdue. Desk FT takes no cut.

Questions

Do my clients need to install an app?
No. They can open their desk in any web browser. The free Desk FT app for iPhone and Android adds push notifications if they want it. Either way they see your branding.
Can clients sign a waiver in the app?
Not digitally: Desk FT doesn't do e-signatures. Put the waiver in the checklist and your client uploads a signed copy or photo to Documents.
Can I sell session packages?
Yes. With Appointments and Invoices on a desk, invoice a package of sessions; once it's paid, your client books each one and sees how many are left. You can require a paid package before they can book.
What does it cost?
Free for your first two clients, with every module. Pro is $19.99 CAD a month (US$14.99 in the US) for 5 workspaces with 10 client desks each, and removes the "Powered by Desk FT" line. Pro is billed by the App Store or Google Play, so you subscribe in the iPhone or Android app. Pricing

Built by one person, in Canada. Questions, or something your clients need that Desk FT doesn't do yet? Email [email protected]. You'll get a reply from the person who builds it.

Give every client a plan they can find.

Free for your first two clients. No card, no trial clock.

Get the app → Start free in your browser